About the Competition

The competition is run by Royal Sutton Coldfield Town Council and is free to enter. The aim of the competition is to engage with the local community and inspire everyone in the Royal Town to share their passion for photography and capture the essence of Sutton Coldfield. If you have any questions regarding the competition, please contact Becky Oldham at becky.oldham@suttoncoldfieldtowncouncil.gov.uk or on 0121 663 1765.

Terms and Conditions

A prize competition (“the Competition”) will be held by the Royal Sutton Coldfield Town Council, (Royal Sutton Coldfield Town Council, 62 Anchorage Road, Sutton Coldfield, B74 2PG) (“we”, “us” or “our”) as more particularly described in the competition details (“Competition Details”). The Competition is to win the prize described in the Competition Details (“the Prize”). By entering the Competition, you agree to the following additional terms and conditions:

Dates

• The deadline for submissions is 23.59 on Wednesday 14 August 2024.
• The winners will be contacted at the latest by Friday 16 August 2024*
• The winning images will be featured and announced our social media channels on Monday 19 August 2024. They will also be featured in our following marketing communications and on The Royal Sutton Coldfield Town Council’s website from this date onwards.
• You can enter the Competition during the dates stated in the Competition Details. Entries received after this will not be eligible for the Prize.

Prize

By entering the Competition, you will have the chance of winning a One4all Gift Card Voucher. The competition will run from 22/007/2024 – 14/08/2024. Entries must be received by 23.59 on 14/08/2024.

The first prize winner will receive a £100 One4all Gift Card [Prize], the 2^nd prize winner will receive a £50 One4all Gift Card [Prize] and the 3^rd prize winner will receive a £25 One4all Gift Card [Prize]. 

The prizes must be claimed within 12 months of the competition end date by providing the address to send the One4all Gift Cards too once confirmed as a winner.  

Unless stated otherwise in the Competition Details the Prize cannot be substituted for a cash alternative and the Prize cannot be transferred to a third party.

Judging:

1. Cllr John Perks, Mayor of the Royal Town of Sutton Coldfield will select the winning entries. 
2. The decision of the panel is final, and no correspondence or discussion will be entered into consideration

Eligibility

1. The competition is open to all residents or pupils/students of our Royal Town
2. By submitting an entry into this competition, you confirm that you are a resident, pupil, or student within Sutton Coldfield
3. If you are under 18 your parent and/or carer and/or guardian must give consent and agree to the use of the entry as described in these terms and conditions and the rules. By submitting an entry, Royal Sutton Coldfield Town Council will assume that any consent needed has been given.

Conditions of entry

1. Entering your details at the location specified in the Competition Details will automatically enter you in the Competition.
2. Only complete and clearly legible entries will be entered into the Competition.
3. The entry will be rejected if it appears (at the sole discretion of the council) to have been taken in such a way that any law may have been broken, or that the entry has been otherwise taken in an irresponsible way.
4. The council reserves the right to remove or refuse any entry from the competition for any reason
5. The competition is free and open to all apart from Town Council employees, Judges, Councillors and Committee members and those of our associated companies and agents and their families and friends. In entering the Competition, you confirm that you are eligible to do so and eligible to claim the Prize. We may require you to provide proof that you are eligible to enter the Competition.
6. The entry must not contain identifiable people unless consent is agreed. Where the entry shows any person under 18 years of age, the consent of their parent and/or carer and/or guardian is required. By submitting an entry, Royal Sutton Coldfield Town Council will assume that any consent needed has been given.
7. Where consent is necessary, by submitting an entry, The Royal Sutton Coldfield Town Council will assume that any consent needed has been given. You will indemnify the council against any claims made by any third party in respect of such infringement.
8. All entries must be sent via email to enquiries@suttoncoldfieldtowncouncil.gov.uk or delivered by post to 62 Anchorage Road, Sutton Coldfield, B74 2PG, with your name, the location and a short description of the photo. You could also direct message us on social media or tag us on Instagram @RoyalSutColTC quoting ‘SoulofSutton’ with your details and a short description.
9. Entrants can submit up to 6 images in total.  
10. Images can be submitted digitally or as an A4 hard copy.
11. It is not permitted to make any major physical change to the images. You may not, for example, add, move or remove objects, plants, animals, people and landscapes etc.
12. All photographs must be taken in Sutton Coldfield, or the surrounding area and judges reserve the right to visit the location and reserve the right to disqualify any image that they feel lacks authenticity.
13. We will not accept responsibility for Competition entries that we do not receive for any reason.
14. The entry must be submitted without a watermark
15. By submitting a photograph to the competition, you confirm and warrant that:

• • You are the original creator of the entry and solely hold the copyright. That means that the entry is original and is not copied from someone else
  • You own the copyright and any other intellectual property rights of the entry
  • You have not licensed or disposed of any rights in the entry that would conflict with uses to be made by the council
  • You have received any necessary consents from the owner(s) of objects including buildings included in the entry for the usage rights acquired by the council.
  • You will indemnify the council against any claims made by any third party in respect of a breach

Categories

• Life and people in Sutton Coldfield
• Landmarks
• Sutton through the seasons 

Disclaimer

1. By entering the competition, entrants will be deemed to have agreed to be bound by these Terms & Conditions.
2. Any breach of these terms, conditions, or rules will void your entry and may require the return of any prize awarded.
3. The entrant is responsible for any claim made by a third party against the submission.
4. The council reserves the right to cancel or suspend the competition, if it becomes necessary to do so for whatever reason
5. The council reserves the right to change any of these terms and conditions and the rules at any time without notice.
6. If there is any reason to believe that there has been a breach of these terms and conditions, we may, at our discretion, exclude you from participating in the Competition.

Law and jurisdiction

1. The Competition and these terms and conditions are governed by English law and any claims or proceedings arising out of or in connection with these terms (including non-contractual disputes or claims) will be subject to the exclusive jurisdiction of the English courts.
2. The competition, the rules and these terms and conditions shall be governed by and construed in accordance with English law
3. You and the council irrevocably agree that the courts of England shall have exclusive jurisdiction over any claim or matter. You agree to settle any dispute which may arise in relation to these terms and conditions, rules, or the competition, and consent that proceedings may be brought to such courts.

Indemnity and limitation of liability

1. To the maximum extent permitted by law, the council excludes its liability for any loss, damage, injury, cost or expense, suffered by you, whether directly or indirectly and howsoever caused, in connection with the competition. Nothing in these terms and conditions shall exclude the council’s liability for death or personal injury arising from the council’s own negligence or any other liability that cannot, as a matter of law, be excluded
2. You agree to indemnify the council and keep the council indemnified against any loss, damage, injury, cost or expense suffered by the council as a result of your entry in the competition, including (but not limited to) any claim of infringement of intellectual property rights made by any third party

Winning:

1. Three entrants will be selected as a winner on the date set out in the Competition Details.
2. The winner will be notified by telephone or email. We will send the name of the winner to anyone who writes within one month after the closing date of the Competition requesting details of the winner and who encloses a self-addressed envelope to the address set out in the Competition Details.

Copyright and usage

1. If you are a winner of the Competition, you agree that we may ask to use your name, image and ward of residence to announce the winner of this Competition and for any other reasonable and related promotional purposes. By entering the Competition, you agree that any personal information provided by you with the Competition entry may be held and used only by us or our agents and suppliers to administer the Competition.
2. You remain the copyright owner of any entry submitted
3. By entering this competition, you agree to grant the council a worldwide, non-exclusive, irrevocable, royalty-free license to use, display, reproduce, enlarge, publish and exhibit your entry for any purpose which relates to Royal Sutton Coldfield Town Council. This could include any medium (print, digital, or other media). Examples include, but are not limited to:
   • Use of the entry for press articles
   • Use on any other external communication relating to the competition and/or The Royal Sutton Coldfield Town Council.
   • Use in council strategies and plans

Data:

1. When entering the competition, you will need to provide your name, age and consent form (if under 18 years old), and email address
2. The council is committed to protecting and respecting your privacy and will only process your personal information in accordance with the terms and conditions and the council’s privacy notice for the competition
3. If you request for the council to remove your entry from Facebook, the council will request that the entry is removed. However, such a request is subject to Facebook’s privacy policy. The council will not be held liable if, for whatever reason, a request to Facebook to remove an entry is not successful: Facebook privacy policy (facebook.com)
4. If you request for the council to remove your entry from Instagram, the council will request that the Entry is removed. However, such a request is subject to Instagram’s privacy policy. The council will not be held liable if, for whatever reason, a request to Instagram to remove an entry is not successful: Instagram privacy policy (instagram.com)
5. If you request for the council to remove your entry from Twitter (X), the council will request that the entry is removed. However, such a request is subject to Twitter’s privacy policy. The council will not be held liable if, for whatever reason, a request to Twitter (X) to remove an entry is not successful: Twitter (X) privacy policy (x.com)
6. Please note that social media subscribers should be aged 13 and over
7. We will only use the information you provide to us in entering this competition for the purposes of administering this Competition and to carry out data analysis.  If you’re not an existing social media follower or subscriber, we will only send you direct marketing with your permission which we will obtain from you during a follow up email from a member of our team where you will have the option to opt out.